Administrative assistant

• Durée de l'emploi: Permanent
• Langue de travail: Français
• Heures de travail: 40 hours per week
• Education:
• Expérience:

Education

• No degree, certificate or diploma

Tasks

• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database
• Reconcile accounts
• Prepare reports on sales volumes, merchandising and personnel matters
• Prepare and submit reports
• Perform administrative tasks
• Label, file and retrieve documents
• Invoice clients
• Assist in analysis of data and preparation of reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Prepare and monitor contracts and budgets

Computer and technology knowledge

• Acomba
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Project management software
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical or specialized writing

• Commentary

Area of specialization

• Reports and records
• Invoices

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Judgement
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability

Screening questions

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?

Experience

• 1 year to less than 2 years

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Does not require Canadian work experience