Administrative assistant
- Work Term: Permanent
- Work Language: French
- Hours: 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 7 months to less than 1 year
Work setting
- Community and social services
- On-site customer service
Tasks
- Open and distribute mail and other materials
- Supervise other workers
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Recruit and hire staff
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
Computer and technology knowledge
- Acomba
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Accounting software
- MS Office
- Adobe Acrobat Reader
- Google Drive
- Xero
- Electronic mail
Area of work experience
- Material handling
Area of specialization
- Reports and records
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Accounting
- Payroll services
Security and safety
- Criminal record check
Transportation/travel information
- Own transportation
- Own vehicle
- Valid driver's licence
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Judgement
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
Screening questions
- Are you available to start on the date listed in the job posting?
- Do you have experience working in this field?
- Do you have the required certifications listed in the job posting?
Employment terms options
- Early morning
Employment terms options
- Morning
- Day
- Weekend
Other benefits
- Free parking available
- On-site amenities
- On-site recreation and activities
- Parking available
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