Administrative assistant

• Work Term: Permanent
• Work Language: Bilingual
• Hours: 35 hours per week
• Education: Bachelor's degree
• Experience: 3 years to less than 5 years
• Public administration
• Finance, general
• or equivalent experience

Work setting

• Business services

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Perform data entry
• Provide customer service
• Recruit and hire staff
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Great Plains (GP)
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Electronic scheduler
• Database software
• Enterprise resource planning (ERP) software
• SharePoint
• Social Media
• Accounting software
• Business diagram software
• Human resources software
• MS Office
• LinkedIn
• Electronic mail

Area of work experience

• Tourism

Area of specialization

• Financial statements
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Accounting
• Payroll services

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Judgement
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting?

Employment terms options

• Day

Workplace information

• Hybrid

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

Other benefits

• Free parking available